Job Description
Description
Title: Assistant Bookstore Manager
Position Number: 0079257T
Hiring Unit: ADMINISTRATION, BOOKSTORE SYSTEM, BRANCH BOOKSTORES
Location: KCC (KAPIOLANI COMMUNITY COLLEGE)
Date Posted: 05/23/2025
Closing Date: 06/10/2025, 11:59PM
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities (* denotes essential functions):
- Serves as Assistant Bookstore Manager for the UH Bookstores by managing the daily operations of the bookstores; including textbook and general merchandise inventory management.
- Responsible for keeping accurate cash counts and controls, reconciling daily sales activity and recording daily sales deposits. Works with manager on any discrepancies in a timely manner. Reviews and analyzes financial performance and metrics and provides explanations and recommendations to management.
- Assists faculty with placing textbook orders on a timely basis. Ensures that faculty members are kept advised of the status of their textbook order requests. Aid with the setup of IDAP materials.
- Follows up on delinquent book orders, damaged books, and delays in shipments. Assists Bookstore Managers with problem resolution.
- Assists with inventory and sales floor. Ensures timely return of unsold textbooks to publishers. Ensures proper maintenance of shelf stock levels. Supervises the flow of stock replenishment.
- Assists in the ordering and maintenance of general merchandise. Ensures that proper inventory levels and gross margins are maintained.
Assists in the preparation, pricing, and placement of incoming merchandise and properly displaying merchandise on sales floor. Assists in maintaining an effective floor and fixture plan. Responsible for attractive appearance, cleanliness, and neatness of the sales floor and storage areas.
- Prepares listings and reports as requested by auditors, to meet the requirements of inventory procedures for the annual inventory.
- Assists with used book buying periods by preparing buy-back list, and coordinating the pricing, shelving and storing of books purchased with the Receiving Department.
- Monitors incoming and outgoing merchandise shipments and freight deliveries. Assists with all freight, US mail, UPS, and Federal Express shipments. Ensures that proper records are maintained, and proper procedures and regulations are followed.
- Assists with the maintenance, enhancement, and fulfillment of the e-commerce website; including product and services updates and order fulfillment.
- Assists in managing the Kulanui Coffee Shop operation. Monitors sales and inventory levels and places orders for goods, supplies and equipment. Ensures products adhere to all health and safety requirements.
- Assists in the training and supervision of subordinates. Trains employees in optimal customer service to ensure the bookstore maintains a reputation for outstanding service with the campus community.
Assists with special programs and projects with other employees, department managers, and branch bookstore managers. Coordinates the efforts of clerical staff and student assistants.
May be assigned to a specific bookstore or may rotate to bookstores at various campuses within the UH Bookstore System.
Works beyond normal hours, including evenings and weekends, as needed.
Other duties as assigned.
Minimum Qualifications:
Possession of a baccalaureate degree in Business Administration, Public Administration, Liberal Arts, Social Science, Education or related field and 1 year(s) of progressively responsible professional experience with responsibilities for retail operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of retail operations demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with retail operations.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of retail operations.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software and spreadsheets.
Demonstrated ability to organize work and meet deadlines under strict time constraints.
Ability to travel independently to various geographical locations in a timely manner for purposes of attending meetings, training and other activities. Requirement may be fulfilled by a valid Hawaii Driver’s license (class 3), comparable driver’s license, or other means of transportation, which meets position needs.
Ability to work outside of normal working hours, including evenings, weekends, and holidays.
Desirable Qualifications:
Experience in retail in a post-secondary educational bookstore.
Experience with supervising and managing employees.
Experience with computerized inventory or database systems and cash register systems.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:
A cover letter outlining ways in which you meet the minimum and desirable qualifications;
Official undergraduate transcript(s) showing degree and coursework to date appropriate to the position ( copies of official transcripts are acceptable ; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.
Academic record/grade summaries will NOT be accepted.
Diplomas and copies will NOT be accepted.
Resume
Three (3) professional references with contact information (including email addresses)
EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
#J-18808-Ljbffr University of Hawaii System
Job Tags
Holiday work, Permanent employment, Full time, Temporary work, Part time, Work experience placement, Afternoon shift,